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Built for New Zealand rentals

Rent tracking software for NZ landlords

Replace payment spreadsheets with one rent schedule, transaction record and evidence-ready ledger for each tenancy.

RentManager calculates rent due from the tenancy start date, allocates payments in order, keeps partial payments visible and uses the same ledger data for arrears, reminders and Tribunal schedules.

Rent tracking example and workflow reviewed 5 October 2026.

Start a free trial View the interactive demo

What the workflow includes

Import bank transactions by CSV, add manual payments and keep the original transaction record.

Match exact amounts and sender accounts first, then review weaker name or amount matches before confirming them.

Track changing rent with effective dates instead of overwriting one weekly-rent field.

Generate a period-by-period ledger with expected rent, payments, partial balances and arrears evidence.

Comparing property management software? Read our RentManager and myRent comparison.

A rent payment, from import to ledger

Fictional example only. No real customer or account data is used.

  1. Set the rent schedule

    For this example, rent is $600 each week. Two weeks of rent are due, so the ledger expects $1,200.

  2. Match, then review

    An imported $600 payment with a matching sender is matched automatically. A $300 payment with an unclear reference is held for your review. After you confirm it is rent, $900 is credited.

  3. See the resulting ledger

    Rent due
    $1,200
    Confirmed received
    $900
    Still outstanding
    $300

Illustrative figures only. A payment that needs review is not counted as rent until you confirm it.

See a rent ledger in the demo Download the sample bank CSV

How it works

  1. 1

    Create the tenancy and its rent schedule, including the start date and payment frequency.

  2. 2

    Import or enter payments, then confirm any transaction matches that need your judgement.

  3. 3

    Use the same reconciled record for reminders, statements, arrears review and Tribunal preparation.

Scope and limitations

RentManager does not move money or decide whether a disputed payment counts. Payments are recorded only after they are entered or matched and confirmed.

Current transaction sources: CSV import and manual entry are available today. On Standard and above, RentManager can read and match transactions from a connected Xero organisation when it has a supported bank feed. Direct NZ Open Banking (CDR) is not yet available to normal production users.

See the workflow and guidance

One small-landlord subscription

All prices include GST: NZ$9 per month for one dwelling, NZ$19 for up to 5 dwellings, and NZ$29 for up to 10 dwellings. Annual billing is paid once per year: NZ$90 for Starter, NZ$190 for Standard, and NZ$290 for Standard+. The trial does not require a credit card.

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