Xero integration

RentManager talks to Xero

Rent payments, expenses and tenant contacts flow straight into your Xero organisation. Your accountant opens Xero and the rental is already there.

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A note from Nick, who built this

I self-manage my own four rentals and I do not personally use Xero - my own accounting stays simple enough without it. I built this integration anyway, because most landlords with a few properties have an accountant, and the accountant lives in Xero. This is the handover I would want if I gave my books to someone else.

What flows into Xero

Rent payments become invoices

Every rent payment you match in RentManager is pushed to Xero as a paid sales invoice, against the right tenant and property.

Expenses become bills

Repairs, rates, insurance and the rest become bills in Xero, with the category kept intact for your IR3R.

Tenants become contacts

Add a tenant in RentManager and they appear as a Xero contact, so the invoices have somewhere to land.

It works both ways

When an invoice is marked paid in Xero, RentManager notices and records the payment. Supplier bills that arrive in your Xero inbox are matched back to your tradies and turned into expenses. You are not retyping numbers between two screens.

eInvoicing comes free with Xero

Over 50,000 NZ businesses are already sending Peppol e-invoices. When your tradie sends one to your connected Xero account, RentManager picks it up automatically and turns it into a matched expense against the right property.

Your tradie's Peppol e-invoice lands in Xero, then flows into RentManager as a matched expense - no re-keying.
Works with any tradie on Xero, MYOB, Reckon, MoneyWorks, or one of the free Peppol portals (Billit, B2Brouter, Olympic, Colladium, Pagero).
You do nothing extra. Connect Xero once and the pipeline is live.

Are you an accountant?

If you have landlord clients, RentManager hands their rental income and expenses to you in Xero, already coded. Want to look first? Enter your email and we will send you a link into a live demo account. It is read-only, so open every page without worrying about breaking anything - and the link is yours to forward to clients, too.

One email, no account needed. We will not pass your address on.

How it works

Connect once

Open Accounting, choose Xero, and sign in. You approve the connection on Xero's own screen - RentManager never sees your Xero password.

It syncs as you work

There is no sync button to remember. New payments and expenses reach Xero within seconds of you entering them.

Your accountant takes it from there

At tax time the rental income and expenses are already in Xero, coded and dated. No shoebox, no spreadsheet handover.

When the sync runs

RentManager pushes to Xero automatically at each of these moments:

A bank payment is matched to a tenancy
You record or match a rent payment by hand
You add an expense
You complete a maintenance job that has a cost
You add a new tenant

The honest status

The Xero integration is included on the Standard plan and every plan above it, so it covers self-managing landlords and small property managers alike.
We are not on the Xero App Store yet. A marketplace listing carries a monthly fee that only makes sense once enough landlords are connected to cover it, so for now you connect from inside RentManager directly. The integration itself is live, secure, and built to the standard Xero expects.
Residential rent is synced GST-free, which is how the IRD treats it.

Give your accountant a clean set of books

Start a free RentManager trial, connect Xero in about a minute, and stop retyping your rental numbers.

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